Childbirth Registration

After a baby is born, both the mother and the baby will be hospitalized for 6 days for health monitoring. The hospital will issue a childbirth document which is very important for the later process. The document is an A3-sized paper, where Birth Certificate (出生証明書-shussei shoumeisho) is in the right part and Birth Registration (出生届 – shussei todoke) in left part. The doctor/midwife will fill up the Childbirth Certificate.

STEP 1 : To get Alien Registration Certificate (外国人登録証明書-gaikokujin touroku shoumeisho)

Foreigners desk, Ward Office

Required documents

– Alien Registration Certificate of both parent

– Mother-Child Diary (母子手帳-boshi techou)

– Document from hospital (Birth Certificate and Birth Registration)

Note

The baby will get Alien Registration Certificate which is half A4 in size.

The officer will also stick a stamp of Reported Birth Certificate (出生届出済証明書) inside the Mother-Child Diary

STEP 2: To enroll in National Health Insurance

Insurance desk, Ward Office

Required documents

– Alien Registration Certificate of the baby

– Health Insurance Card of the family (国民健康保険被保険者証- kokumin kenkou hoken hihokensha shou)

Note

The baby name will be added into the family Health Insurance Card

STEP 3: To apply for Child Medicare Card (乳幼児医療費受給者証-nyuuyouji iryouhi jukyuusha sho)

Insurance desk, Ward Office

Required documents

– Alien Registration Certificate of the baby and parents

– Health Insurance Card of the family -> got from STEP 2 above

Note

The baby will get another card for any medical treatment. For any cost of medical treatment, by showing this card together with Health Insurance Card, the parent just need to pay only 580yen.

STEP 4: To apply for Child-care allowance (児童手当-jidou teate)

Welfare desk (保健福祉-hoken fukushi), Ward Office

Required documents

– Alien Registration Certificate of the baby and parents

– Health Insurance Card of the family -> got from STEP 2 above

– Bank Account Book

– Income Proof (所得証明-shotoku shoumei) -> the officer will ask you to get it from the other section in the ward office

Note

If the family income is lower that the certain level, the householder is qualified to get monthly allowance for taking care of the baby. Refer the lastest rate with the Ward Office. For the first baby is 10,000 yen per month is transferred into bank account.

STEP 5 : To apply for Residence Status

Imigration Office

Required documents

– Parents’ passport and Alien Registration Certificate

– Baby’s Alien Registration Certificate

– Baby’s passport (if available)

– Mother-Child Diary

– Student Identity Card

– Birth Registration (Shussei Todoke) –> after STEP 1, don’t forget to ask one copy of the submitted Birth Registration. 350 yen for a certified copy of the Birth Registration.

Note

The Office will issue a small sticker to be stamp on the baby passport

STEP 6: Notify the residence status of the baby to the Ward Office

Both Foreign desk and Insurance desk, Ward Office

Required documents

– Baby’s Alien Registration Certificate

– Health Insurance Card

– Residence Status Sticker –> from STEP 5

Note

The ward office will get notified by the residence status of the baby.

STEP 7 : To apply for the baby passport

–>depending on the baby citizenship and respected embassy procedure

Fuh! Lastly, the baby is SAFE…legally

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